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Four Recruitment
 
 

Four Business Support

Executive Assistant

Employment Type: PermanentLocation: ManchesterSalary: £30000 - £35000 per annum

Manchester - Office based with option for 1 day per week working from home

Business - Progressive and growing Accountancy Practice

Salary - Up to £35k + share scheme bonus & benefits

Rapidly expanding and progressive professional services organisation based central Manchester are looking for an experienced Executive Assistant to support their senior Management team.

You will be supporting four partners and will work alongside and mentor x2 other local admin staff.

My client is really looking for someone to provide first class support going that extra mile in making the role your own.

Key responsibilities

The duties and responsibilities listed are not exhaustive and may be extended - the individual may also be required to undertake other duties and responsibilities that may assist with the smooth running of the firm or the Manchester office.

  • Diary Management - arranging external and Internal meetings and calls, as well as managing diary conflicts and helping partners with preparation for calendar events
  • Gatekeeper and first point of contact - meeting and greeting in person and over the telephone.
  • E-mail management on behalf of Partners with this need - checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary in the partner's absence; collation of any action points.
  • Collation and preparation of documents - for meetings, letters, letters of engagement, reports, proofing - all in line with the company's corporate image policy.
  • Attending meetings and taking minutes, ensuring that action points are followed up
  • Office management duties to ensure the smooth and efficient running of all aspects of the Manchester office, including liaising with the landlord, contractors and our London based facilities team and ensuring there is adequate physical admin team presence in the office to support the local fee earning teams.
  • Booking attendance at meetings, conferences/seminars (including national and international travel) and organising trip itineraries
  • Taking a proactive approach to building relationships with clients and their secretaries in a professional manner.
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
  • Taking ultimate responsibility for the AML process to include delegation of appropriate tasks to TSAs within the team; tasks include filling in the required data before onward circulation to the relevant case handler; following up on outstanding AML forms and proactive liaison with the AML team.
  • Taking ultimate responsibility for partner's billing - raising bills, running reports and keeping a tracker of what has been sent/paid, reminding partner to send bills out, attend monthly debtor meetings with credit control to follow up and chase debtors
  • Expenses and invoicing.
  • Keep Partner days running smoothly and keep on top of their workloads - daily catch ups and reminders.
  • Maintaining the practice management system (Advance).
  • Helping partners organise their papers and confidential filing.
  • Production of PowerPoint presentations as may be required.
  • Proof-reading of all documents to ensure the delivery of work of the highest quality.
  • Carrying out PDF to Word conversions and vice versa.
  • Ad hoc support to the other function heads where needed.
  • Involvement in committees and steering groups relating to secretarial/administrative support/processes for the wider firm.
  • Managing and supervising other members of the local admin team, including coaching and mentoring of other secretarial / support staff

Person Specification

  • Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
  • Well-developed time management skills - the ability to work to tight deadlines while maintaining a high standard of accuracy.
  • Well-developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business.
  • Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s).
  • Demonstrate pro activity and the ability to work on own initiative.
  • Maintain high levels of confidentiality and discretion at all times.
  • Reliable with a strong work ethic and a 'can-do' approach.
  • Acts as a positive role model at all times
  • Attention to detail
  • Ability to adapt approach to accommodate the different requirements and working practices of the 4 partners
  • Happy doing basic, repetitive tasks as well the more exciting/challenging parts.
  • Previous experience as an EA at senior and/or partner level,
  • Experience of dealing with highly sensitive and confidential material,
  • Excellent proof reading and typing skills,
  • Proficient use in all Microsoft packages, knowledge of using financial systems, and
  • Experience of invoicing systems would be highly beneficial.
  • Ideally, you will have worked in a professional service/financial services environment

In return, the business offer the opportunity to work in brand new state of the art offices with exposure to some really exciting events and projects throughout the business. Progression wise, the business are looking for someone to grow and progress within the business taking ownership of Admin side of the business and growing out the function further.

The successful candidate will ideally come from a practice or professional sector background however this is not essential providing you have experience supporting multiple senior level staff.


      or call us on     01204 326 444

 
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Information

Application Email: danielle.28122.12257@4recruiting.aplitrak.com

Consultant: Danielle Nixon

Division: Four Business Support

Employment type: Permanent

Location: Manchester

Salary: £30000 - £35000 per annum

Salary From: 30000

Salary To: 35000

Start date: As per notice period

Vacancy ID: DN10/05EA_1652191032

Manchester - Office based with option for 1 day per week working from home

Business - Progressive and growing Accountancy Practice

Salary - Up to £35k + share scheme bonus & benefits

Rapidly expanding and progressive professional services organisation based central Manchester are looking for an experienced Executive Assistant to support their senior Management team.

You will be supporting four partners and will work alongside and mentor x2 other local admin staff.

My client is really looking for someone to provide first class support going that extra mile in making the role your own.

Key responsibilities

The duties and responsibilities listed are not exhaustive and may be extended - the individual may also be required to undertake other duties and responsibilities that may assist with the smooth running of the firm or the Manchester office.

  • Diary Management - arranging external and Internal meetings and calls, as well as managing diary conflicts and helping partners with preparation for calendar events
  • Gatekeeper and first point of contact - meeting and greeting in person and over the telephone.
  • E-mail management on behalf of Partners with this need - checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary in the partner's absence; collation of any action points.
  • Collation and preparation of documents - for meetings, letters, letters of engagement, reports, proofing - all in line with the company's corporate image policy.
  • Attending meetings and taking minutes, ensuring that action points are followed up
  • Office management duties to ensure the smooth and efficient running of all aspects of the Manchester office, including liaising with the landlord, contractors and our London based facilities team and ensuring there is adequate physical admin team presence in the office to support the local fee earning teams.
  • Booking attendance at meetings, conferences/seminars (including national and international travel) and organising trip itineraries
  • Taking a proactive approach to building relationships with clients and their secretaries in a professional manner.
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
  • Taking ultimate responsibility for the AML process to include delegation of appropriate tasks to TSAs within the team; tasks include filling in the required data before onward circulation to the relevant case handler; following up on outstanding AML forms and proactive liaison with the AML team.
  • Taking ultimate responsibility for partner's billing - raising bills, running reports and keeping a tracker of what has been sent/paid, reminding partner to send bills out, attend monthly debtor meetings with credit control to follow up and chase debtors
  • Expenses and invoicing.
  • Keep Partner days running smoothly and keep on top of their workloads - daily catch ups and reminders.
  • Maintaining the practice management system (Advance).
  • Helping partners organise their papers and confidential filing.
  • Production of PowerPoint presentations as may be required.
  • Proof-reading of all documents to ensure the delivery of work of the highest quality.
  • Carrying out PDF to Word conversions and vice versa.
  • Ad hoc support to the other function heads where needed.
  • Involvement in committees and steering groups relating to secretarial/administrative support/processes for the wider firm.
  • Managing and supervising other members of the local admin team, including coaching and mentoring of other secretarial / support staff

Person Specification

  • Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
  • Well-developed time management skills - the ability to work to tight deadlines while maintaining a high standard of accuracy.
  • Well-developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business.
  • Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s).
  • Demonstrate pro activity and the ability to work on own initiative.
  • Maintain high levels of confidentiality and discretion at all times.
  • Reliable with a strong work ethic and a 'can-do' approach.
  • Acts as a positive role model at all times
  • Attention to detail
  • Ability to adapt approach to accommodate the different requirements and working practices of the 4 partners
  • Happy doing basic, repetitive tasks as well the more exciting/challenging parts.
  • Previous experience as an EA at senior and/or partner level,
  • Experience of dealing with highly sensitive and confidential material,
  • Excellent proof reading and typing skills,
  • Proficient use in all Microsoft packages, knowledge of using financial systems, and
  • Experience of invoicing systems would be highly beneficial.
  • Ideally, you will have worked in a professional service/financial services environment

In return, the business offer the opportunity to work in brand new state of the art offices with exposure to some really exciting events and projects throughout the business. Progression wise, the business are looking for someone to grow and progress within the business taking ownership of Admin side of the business and growing out the function further.

The successful candidate will ideally come from a practice or professional sector background however this is not essential providing you have experience supporting multiple senior level staff.

 

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Alternatively, you can give us a call on 01204 326 444