Role: Administration Assistant
Based: Manchester (city centre)
Job Type: Full-time, permanent
Salary: £24,000 - £26,000
Hours: 35 hours per week (9am-5pm)
We are currently recruiting for an experienced Administration Assistant to join one of our clients based in Manchester. This role will require the relevant individual to be all-rounded in terms of providing thorough administration support to the entire Manchester office, whilst working alongside the Senior Secretary.
This is a fantastic opportunity for an experienced individual to progress their career in an established business that is looking to continue to grow with ambitious future plans.
Key accountabilities include (but are not limited to):
- First point of contact for any internal or external queries - meeting and greeting in person and over the telephone.
- Providing cover in relation to office management duties contributing to the smooth and efficient running of the local office, including liaising with the landlord, contractors, and our facilities team.
- Client onboarding, including managing and updating our in-house management software and ensuring our anti-money laundering procedures are adhered to.
- Production of correspondence and documents using Microsoft Word.
- Ensure that all electronic filing is up to date and maintained at regular intervals.
- Raising monthly client invoicing via our in-house management software.
- Preparing supplier invoice payment approval forms.
- Assisting in the organisation of client and staff events.
- Archiving and retrieving files and deeds from storage as required.
- Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
- Any copying, printing, or scanning required, including preparation of large files or documents (paper and electronic), including indexing.
- Organising both internal and external post, i.e. courier, packages and special post.
Skills and Competencies Required:
- Previous administration experience, ideally working in professional services.
- Have strong IT skills, with advanced Microsoft experience.
- Experience of dealing with highly sensitive and confidential material.
- Excellent proof reading and typing skills.
- Highly organised.
- Excellent communication and interpersonal skills.
- Attention to detail.
- Proactive approach to working.
- Be able to prioritise work.
- Willing, positive, and flexible attitude.
Benefits:
- Flexible working hours (if needed)
- 28 days holidays (including bank holidays)
- Overtime payments & opportunity to buy extra holidays
- Company pension scheme (up-to 4%)
- Profit share scheme
Please send your CV for immediate consideration.
or call us on 01204 326 444
